Supplier invoices from myDATA
Your suppliers' invoices come in by themselves from myDATA and go into stock with their cost.
In Stock → Supplier invoices you see the invoices and credit notes your suppliers issued to you, as they are in myDATA. New ones come in every morning, or with Fetch now.
Connect (once):
- In myAADE → myDATA → Register for the myDATA REST API create a user. AADE gives you a subscription key.
- On the page tap Connect to myDATA and enter the user name and the key.
They are only used to fetch. The key is stored encrypted. The first fetch brings the last 90 days.
Into stock: on each line pick the ingredient and the quantity in its unit (e.g. 12 litres of milk = 12000 ml). The ingredient's cost is updated from the net amount and a receipt is made in Purchase orders. Leave lines that are not stock (delivery) empty. Next time the same supplier suggests the same ingredients.
Paper invoice or delivery note: press Paper invoice from a photo, take a photo (up to 4 pages) and the AI assistant reads supplier, number, date and lines. Fix anything needed, press Save invoice, then Into stock. If the same invoice later arrives from myDATA, it is matched to this one and not received twice.
Credit note: the quantities come out of stock. Ignore: for rent, power, the accountant.
With the VAT number on the supplier's card their invoices are matched by themselves. A new supplier is created with the first receipt.