Stock and recipes

Needs the Stock & recipes add-on. Everything is in the Stock menu.

1. Ingredients: name, Unit (g, kg, ml, l, pcs), Stock, Cost per unit (in cents, e.g. coffee 1.8 cents a gram) and supplier. Minimum is the low-stock limit; Order up to is how far a suggested order fills stock. From the list press Purchase for what came in or Waste for what was thrown away.

2. Recipe on the product: on the product, under Recipe, enter what one uses (e.g. freddo espresso: 14 g coffee). You see the Recipe cost and Margin. A choice can use an ingredient too: in Extras, in the Uses field, with the quantity (e.g. "extra syrup").

When it is taken: when the item goes to the kitchen. If it is voided after that, the quantities go back. The ingredients' allergens carry over to the product.

Products sold by the kilo: if the product is sold By the kilo, its recipe is written per 1 kg sold (the form says "Recipe (per kg)" and "Quantity per kg"). Example: gyros by the kilo, recipe 1.2 kg pork and 20 g salt. When you weigh 0.350 kg, 0.35 × 1.2 = 0.42 kg pork and 7 g salt are taken. This works the same however the weight comes in: keypad, scale label, offline till or online order. Choices (e.g. "in a tray") count once per weighing, like their price. Products sold by piece stay per piece. Their Recipe cost is per kilo too, like the price.

A product sold by the kilo without a recipe can have its own Stock (kg), which goes down by the weight sold. What is on the scale is sold even if the count was a bit low. At 0 or below the product shows "Sold out" until you correct the number.

A void, a cancelled bill or a return "back to stock" gives back exactly what the weighing took. In Movements the sale shows the weight (e.g. "By the kilo: 0.35 kg · Gyros"). The Sold by the kilo table shows the kilos sold in the period and where they are taken from. If before 15/11/2026 you wrote a weighed product's recipe per portion, change it to per kilo. Older movements stay as they were.

3. Low stock and orders: every morning the owner gets an email with what reached its minimum. In Purchase orders, Suggest from low stock makes one order per supplier. Then Send to supplier (by email, if they have one) or Print, and when it arrives Receive: the quantities go into stock. Invoices from myDATA: see Supplier invoices from myDATA.

4. Stock count: enter what you counted and press Save count. Empty fields are left as they are.

5. Movements & usage: every sale, return, purchase, waste, count and transfer, and the usage per period (without what was voided or put back on the shelf).

Labels: in Products select products and press Labels (58 mm roll or A4 3×8), with the date made, "use by" from the product's Shelf life (hours), ingredients and allergens.

With several stores: see Several stores. For shops that count pieces per product (no recipes): see Retail.