Link with the hotel PMS

The Hotel PMS link add-on costs €12 a month excluding VAT and needs the Beach & hotel add-on (€6). It is included in the Everything package. Switch it on under Subscription → Add-ons (see Subscription and payment).

What it adds to charging to the room:

• The charge goes to a specific guest (stay), not only to a room number.
• The till checks that the guest is staying, may charge, and is within their charge limit.
• Charges go to the PMS: by themselves (Hoteliga), through the Hotel API, or by export for the reception.
• You choose who issues the myDATA document: the till or the hotel.

Setup in 5 steps

1. Create the rooms: Venue & devices → Tables & spots, type Room.
2. On each room fill in Room code at the PMS if the PMS writes it differently (e.g. "101" instead of "Room 101").
3. Hotel → Hotel & PMS: choose the PMS link (see below).
4. Set the Fiscal document (myDATA) together with your accountant and press Save.
5. Put the guests who are staying under In-house guests: they come from the PMS by themselves, or by CSV or by hand. See In-house guests.

The owner and the manager can open the Hotel & PMS page.

The three link options

• No link (export for the reception): charges stay under Room charges. The reception exports them as CSV or print, per day, room or guest, and keys them into the PMS. Works with any PMS.
• Hotel API (the PMS takes them itself): the PMS reads guests and charges with an API key and confirms the ones it booked. Until then charges show Waiting. Your PMS vendor builds this link: see Hotel API for PMS vendors.
• Hoteliga connection: each charge goes by itself to the guest's reservation in Hoteliga (Epsilon Net), and in-house guests come from there. See Connect to Hoteliga.

With Hoteliga you also see Send each charge at once (on from the start). If you turn it off, you send each charge with Send to the PMS under Room charges.

A ready-made link exists today only for Hoteliga. Any other PMS works with the export, or with the Hotel API if its vendor connects it.

Fiscal document (myDATA): who issues the receipt

The switch The hotel issues the document:

• Off (recommended): IKAROS POS issues the retail receipt as always and sends it to AADE's myDATA. The room amount is recorded on the receipt as paid on credit. The PMS gets the receipt's series, number and ΜΑΡΚ with the charge, so it books it as already invoiced and does not issue a second one. That is why the charge goes to the PMS once the receipt is issued.
• On: IKAROS POS issues no receipt for the money that goes to the room. The hotel puts it on the guest's final invoice and declares it to myDATA itself. Then only the whole amount still due on the bill can go to the room, and only if nothing else happened on it: no other payment, no receipt, no card document, no invoice details. In the Z and in Reports these bills show apart, as Rooms (invoiced by the hotel), outside the fiscal totals. 8.6 order slips are issued as usual and their ΜΑΡΚ go to the PMS with the charge.

Pick one option and keep it. If you change it while charges are open, some sales may end up with no document or with two. Check this choice with your accountant.

At the till

• Charge only to a guest who is staying: on, the till does not charge the room unless you pick a guest from the in-house list. Off, if only one guest is staying in the room the charge goes to them, otherwise it is recorded on the room only.
• A charge without a guest can't be sent to Hoteliga: the reception keys it in by hand.
• How the cashier picks the guest: Beach bar and hotel.

If a charge does not get through: A room charge did not reach the PMS.